Add-On Donations

Where members are invoiced for their annual membership or subscription, the ATO will not generally accept that a donation is made voluntarily where it has been included in an invoice amount before the total. The ATO generally expects a donation to be listed as a “below the line” amount, emphasizing its optional nature.

To include a donation request on your member invoices, simply work your way through the following steps to ensure donations are:

  • tax-deductible; and
  • processed/receipted as quickly as possible


Include a reference to the ASF and our T&Cs below the invoice total, for example:

“By making a donation to the <> <> you are confirming that your gift is made unconditionally to the Australian Sports Foundation (ASF) and you agree to the ASF’s T&Cs available at”.


Collect the details of those opting to make a donation using this donor details spreadsheet template.


Transfer the total amount of donations to the ASF (bank details below):

BSB: 032776

Account No: 130159

Account Name: Australian Sports Foundation Limited

Reference: SUN number (if available), otherwise use the project number as the reference.


Upload the donor details spreadsheet via the Secure Upload function in the ASF platform.

TIP: If there will be a significant time lag between when you collect a payment from a donor and when you transfer the donations to the ASF, we suggest communicating with donors so they know when to expect their tax-deductible receipt from the ASF.

Best practice would be to mention this both at the time of requesting a donation (e.g. “Your donation will be passed onto the ASF, who will provide you with a tax-deductible receipt”) AND as you transfer the donations to the ASF for processing (e.g. “Thanks again for your donation to <>. Shortly we will be passing your donation onto the ASF for processing, so keep an eye out for your tax-deductible receipt in an email from them.”


Once the ASF receives the add-on payments into the bank account, our Finance team will bulk upload all the donor details into our platform and email the donors their tax-deductible receipt for the donated amount.


If the fundraiser is eligible, the ASF will include these donations in the next fortnightly round of grant payments.