Add-On Donations
Where members are invoiced for their annual membership or subscription, the ATO will not generally accept that a donation is made voluntarily where it has been included in an invoice amount before the total. The ATO generally expects a donation to be listed as a “below the line” amount, emphasizing its optional nature.
To include a donation request on your member invoices, simply work your way through the following steps to ensure donations are:
- tax-deductible; and
- processed/receipted as quickly as possible
STEP 1
Include a reference to the ASF and our T&Cs below the invoice total, for example:
“By making a donation to the <> <> you are confirming that your gift is made unconditionally to the Australian Sports Foundation (ASF) and you agree to the ASF’s T&Cs available at asf.org.au/terms-and-conditions”.
STEP 2
Collect the details of those opting to make a donation using this donor details spreadsheet template.
STEP 3
Transfer the total amount of donations to the ASF (bank details below):
BSB: 032776
Account No: 130159
Account Name: Australian Sports Foundation Limited
Reference: SUN number (if available), otherwise use the project number as the reference.
STEP 4
Upload the donor details spreadsheet via the Secure Upload function in the ASF platform.
TIP: If there will be a significant time lag between when you collect a payment from a donor and when you transfer the donations to the ASF, we suggest communicating with donors so they know when to expect their tax-deductible receipt from the ASF.
Best practice would be to mention this both at the time of requesting a donation (e.g. “Your donation will be passed onto the ASF, who will provide you with a tax-deductible receipt”) AND as you transfer the donations to the ASF for processing (e.g. “Thanks again for your donation to <>. Shortly we will be passing your donation onto the ASF for processing, so keep an eye out for your tax-deductible receipt in an email from them.”
STEP 5
Once the ASF receives the add-on payments into the bank account, our Finance team will bulk upload all the donor details into our platform and email the donors their tax-deductible receipt for the donated amount.
STEP 6
If the fundraiser is eligible, the ASF will include these donations in the next fortnightly round of grant payments.