Offline Add-On Donations
If you process your registrations or bookings manually, it’s still really easy to include an optional donation request on your form/s.
Simply work your way through the following steps to ensure donations are:
- tax-deductible; and
- processed/receipted as quickly as possible.
STEP 1
Include a reference to the ASF and our T&Cs, for example:
Membership fee | $_____________ |
Tax-deductible donation to the < > | $_____________ |
☐ I would like my gift to benefit the <> <and I understand that my donation is made unconditionally to the Australian Sports Foundation (ASF). | |
By making this donation I accept the ASF’s T&Cs (available at asf.org.au/terms-and-conditions). | |
Total payment | $_____________ |
STEP 2
Collect the details of those opting to make a donation using this donor details spreadsheet template.
STEP 3
Transfer the total amount of donations to the ASF (bank details below):
BSB: 032776
Account No: 130159
Account Name: ASF Donations Account
Reference: Secure Upload Number (if available), otherwise use the project number as the reference.
STEP 4
Upload the donor details spreadsheet via the Secure Upload function in the ASF platform.
STEP 5
The ASF Finance team will bulk upload all the donor details into our platform and email the donors their tax-deductible receipt for the donated amount.
STEP 6
The ASF will include these donations in the next fortnightly round of grant payments.
TIP: If there will be a significant time lag between when you collect a payment from a donor and when you transfer the donations to the ASF, we suggest communicating with donors so they know when to expect their tax-deductible receipt from the ASF.
Best practice would be to mention this both at the time of requesting a donation (e.g. “Your donation will be passed onto the ASF, who will provide you with a tax-deductible receipt”) AND as you transfer the donations to the ASF for processing (e.g. “Thanks again for your donation to <>. Shortly we will be passing your donation onto the ASF for processing, so keep an eye out for your tax-deductible receipt in an email from them.”
Occasionally, donors may prefer to pay by cash or cheque. While we don’t encourage making donations in this way, it can be done!
Making Donations via Cash or Cheque
STEP 1
The donor must complete a donation form so we can provide them with a tax-deductible receipt.
ONLINE DONATION FORM
Cash/cheque donors can submit an online donation form using your unique donation URL, which can be found in the project record on the ASF platform. This incurs the standard 5% retention.
- The donor should select “EFT” as the payment method, and
- Disregard our confirmation email with payment instructions (as they’ve already given their payment to you, the fundraiser).
STEP 2
DEPOSITING CASH/ CHEQUE PAYMENTS Cash/cheques will need to be deposited into the ASF bank account:
Westpac Petrie Plaza, Canberra Australian Sports Foundation Limited BSB 032776 Account No. 130159
NOTE: If your DON# is known, please include the DON# as the reference. Otherwise, use the project number.
TIP: Ask the bank teller to process the deposit while you’re there, and include “your six-digit project number” in the statement narrative (this number can be found on the Project record in the ASF platform).
When you’ve made the deposit, please upload the relevant manual donation form/s in the secure section of the platform, along with your bank deposit receipt.
We will issue the donor with a tax-deductible receipt when:
- the donation payment hits our bank account, and
- we have either received the signed manual donation form or an online form has been submitted.
Our Finance team will then match the form with the deposit on our bank statement and process/reconcile the donation.
NOTE:
- Cheques should be made payable to the Australian Sports Foundation. If you have one that is made payable to you or your organisation, you can either ask the donor to update the Payee details or deposit it into your bank account and then transfer the funds to the ASF account (details above).
- If transferring a donation payment to the ASF, ensure you include “your project number - donor surname” in your deposit/EFT description.